A well-established regional law firm, with five offices in the south, is seeking an experienced Legal Secretary to join their team in their downtown Tampa office. This is a hybrid position after 6 months of in-office training, offering a collaborative environment, strong support structure, and excellent benefits. Parking in downtown is paid for by the firm.

This role plays a key part in supporting defense litigation attorneys in the delivery of high-quality legal services to clients. The ideal candidate will have strong defense litigation experience and be comfortable managing multiple priorities in a fast-paced environment. Overtime is required for this role and will include some evenings and weekends on a regular basis.

Key Responsibilities

• Draft, review, revise, prepare, format, and edit legal documents including pleadings and correspondence

• Review and manage incoming mail, emails, and communications

• Prepare and send outgoing correspondence

• Open new matters and run conflict searches

• Organize and maintain client files in both paper and electronic formats

• Communicate effectively with attorneys, clients, opposing counsel, and adjusters

• Maintain calendars, track deadlines, and coordinate scheduling

• Schedule depositions, hearings, mediations, and inspections

• Handle federal, state, and agency filings, including e-filing

• Prepare documents and materials for trial, depositions, and mediations

• Assemble binders and exhibits for case proceedings

• Maintain accurate case, trial, and mediation lists

• Process billing, review prebills, and assist with invoicing

• Coordinate attorney expenses and travel arrangements

• Process vendor invoices and assist with administrative tasks

• Provide coverage for team members

Qualifications

• 3+ years of defense litigation legal assistant/secretary experience required

• High school diploma or equivalent

• Strong organizational and communication skills

• Ability to manage multiple deadlines and priorities

• Detail-oriented with strong problem-solving skills

• Proficient in Microsoft Office and legal software systems

• Ability to work both independently and as part of a team

Benefits

• Competitive salary

• Paid time off and paid holidays

• Paid parking

• Free gym access Monday through Friday, 6:00 a.m. to 8:00 p.m.

• Health insurance with firm-paid HSA contributions on select plans

• Dental and vision insurance

• Firm-paid life insurance

• Firm-paid short-term disability insurance

• Optional Aflac supplemental plans

• Complimentary Calm app subscription

• Company-sponsored financial wellness program

This is an excellent opportunity to join a stable and professional team in a highly desirable downtown Tampa location. If you are looking for a long-term opportunity with strong support and growth potential, we encourage you to apply.

Pay: $65,000.00 - $78,000.00 per year