Join a Nationally Recognized Intellectual Property Team as an Assistant IP Administrator – Tampa, FL 

Are you passionate about intellectual property law and ready to take your IP career to the next level? Here’s your opportunity to be part of a dynamic and respected legal team supporting a fast-growing national IP practice—all from a firm with a long-standing reputation for excellence and innovation.  

We are seeking an Assistant IP Administrator to play a key role in managing complex and high-profile IP portfolios, collaborating with skilled attorneys, and supporting exciting patent, trademark, and copyright matters for domestic and international clients.  This position is on-site in our Tampa office (Monday – Friday, 7.5 hours/day), offering you a professional environment with direct exposure to all aspects of IP law.  

What You’ll Do  

• Manage and maintain IP docketing systems for patents, trademarks, and copyrights 

• Track and report on critical deadlines across IP portfolios 

• Prepare and file applications and maintenance documents with the USPTO and Copyright Office 

• Support global IP filings by coordinating with foreign counsel 

• Draft formal IP documentation, including powers of attorney, assignments, and disclosure statements 

• Conduct preliminary trademark clearance searches and review search reports 

• Draft responses to Office Actions and cease and desist letters (with attorney supervision) 

• Investigate specimens of use for trademark filings 

• Support litigation and dispute processes before the USPTO (e.g., TTAB, PTAB) and U.S. federal courts 

• Assist with IP due diligence, ownership verification, and chain-of-title documentation 

• Collaborate with attorneys and legal administrative professionals to meet deadlines and support strategic IP initiatives 

• Help manage the firm’s USPTO deposit account and related financial systems  

What We’re Looking For  

• High school diploma required; associate or bachelor's degree preferred 

• Experience in an IP role within a law firm or corporate legal setting is required 

• Strong command of USPTO filings and docket management 

• Superb organizational skills and sharp attention to detail 

• Excellent written and interpersonal communication abilities 

• Able to manage multiple projects and meet time-sensitive deadlines 

• Proficient in Microsoft Office and comfortable with legal tech tools 

• Knowledge of U.S. IP law is expected; familiarity with international IP procedures (e.g., PCT, Madrid Protocol) is a plus 

• Experience with domain name procedures and IP litigation support is an added advantage 

 Why You’ll Love Working Here  

• Work with a nationally recognized and collaborative IP team 

• Gain hands-on experience in both domestic and international IP matters 

• Support high-stakes legal work that protects innovation and creativity 

• Be part of a professional environment that values precision, growth, and excellence  

Ready to make your mark in the world of intellectual property? Apply now and become a vital part of a leading legal team shaping the future of innovation.