Our client, a large firm with 11 national locations, seeks an Administrative Assistant for their Tampa office. They offer their professional staff the opportunity to take their careers as far as they can envision. Through innovative workplace programs and initiatives, the firm continually invest in their growth and development as employees and as people. The firm loves to reward exemplary professional efforts at every level of the firm.   

Qualifications: 

• Minimum of 3 years of experience as an administrative assistant with a focus on litigation and administrative tasks. 

• Candidates must be proactive, a strong team player, detailed oriented, flexible and demonstrate excellent technical, organizational and communication skills. 

• Proficiency in using Microsoft Word, Excel, and Outlook is required .

• Experience with electronic document management systems (IManage experience is preferred). 

• Ability to multi-task and prioritize tasks based on the practice group’s business needs and deadlines is essential. 

Duties include, but are not limited to: 

• Assist with the electronic preparation and submission of new client business intake processes, and follow through with a sense of urgency until completion.

• Prepare and submit Cash Disbursement Requests (CDRs) for processing vendor invoices in a timely manner; monitor invoices.

• Perform electronic filings in Federal and Florida State Courts, and with the American Arbitration Association as needed.

• Assist with uploading and saving of emails and documents into the firm’s electronic document management system (IManage), while adhering to the practice group protocols for the naming of   saved documents.

• Assist with attorneys’ calendaring and calendar invites.

• Provide backup overflow support and coverage for the practice group legal administrative   assistants.

•  Assist with scanning and copying.

 To learn more, reach out to: Victoria Richardson, Director of Legal Staff Recruiting victoria@zeregaconsulting.com