Job Description:
Our client, a prestigious firm, seeks an experienced Legal Assistant to join their successful Trust and Estates team in their Tampa, FL office. The role comes with a great salary package with additional perks such as paid health care, gym reimbursement, and parking. The culture is compassionate, and the atmosphere is top-notch.
Manage the day-to-day schedules of the attorneys. The ability to be proactive and think ahead is key.
Create, edit, and proofread work product to ensure accuracy.
Maintain calendars including appointments, meetings, travel, and trip plans.
Processing reimbursements, expense reports, and check requests.
Inputs, reviews, edits, and closes timekeepers' time entries through the firm's web-based time entry program using firm standards.
Handles monthly client billing. Reviews billing prebills for accuracy and completeness. Performs client, matter, and timekeeper inquiries and narrative edits.
Opens new matters and generates client conflict checks. Sets up and maintains timekeepers' work files, including daily and regular filing. Indexes and prepares files for off-site storage.
Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records, and files, both within and outside of the Firm.
Minimum three years Trust & Estates experience preferred; OR three years’ experience as an Executive Assistant/Secretary in a professional environment.
Working knowledge of Microsoft Word, Excel, Outlook, and PowerPoint.
Experience with a document management system and time entry system is a plus.
Excellent grammar, spelling, punctuation, and communication skills (both written and verbal).
Attention to detail and good organizational and analytical skills.
A flexible attitude and the ability to deal well with changing assignments and priorities.
Ability to multitask.
Professional appearance and demeanor.
Client-oriented focus.
Billing experience preferred (including electronic billing).
BA/BS preferred, but not required.
To learn more, contact:
Sydney Frankel, Legal Staffing Recruiter